Personally Identifiable Information (PII) Collections

K Platform has the ability to detect PII data stored in tables and columns. Once the PII scanner is enabled by you K Administrator, data assets that have sensitive data detected will be linked to the ‘PII Data Detected’ collection or ‘PII Metadata Linked’ collection.

This page will walk you through how the PII Scanner and Collections work.

The scanner currently only works for data stored in Snowflake, Redshift and Oracle tables.

About the PII Scanner

The K PII scanner is a tool that automatically scans your data ecosystem for potential PII. The default configuration of the scanner detects the following types of PII:

• Email address

• Credit card numbers

• Australian:

  • Phone numbers

  • Tax file numbers

  • Address

  • Driver License

  • Bank account (BSB / Account Number)

  • Medicare number

  • Passport number

K Administrators can customise the detector to locate additional PII that may be specific to your organisation’s needs. K Admins can refer to the PII Collector integration guide for more information.

The PII Scanner detects PII in two ways.

The first method is by scanning the data located within your tables and columns for data that matches PII data format. Where matches have been located to a sufficient degree of accuracy, the column is linked to the PII Data Detected collection.

The second method scans the metadata associated with your tables and columns (e.g. column name). Where PII types matches the metadata, the column is linked to the PII Metadata Linked collection.

Searching for data assets with PII detected

The quickest way to search for data assets with PII is by adding the PII collections as additional search filters.

Once you have added the search results, you can quickly add all the data assets to your data cart, download the list of data assets, or add the data items to a list for quick access in the future.

Identifying when PII has been detected on the Data Profile page

There are three ways you can identify if PII has been detected on a Data Profile page

Where the data asset is a table, the column that has PII detected will have the Collection chip located under the column name. In the labels panel on the right, it will also list the types of PII Detected.

For the specific column within the table that PII has been detected, as this column is directly linked to the PII related collections, the Collection chip will also appear on the data profile page for the column.

Accessing the PII Collection

Data Governance Managers and Data Managers can navigate to the PII collection by clicking on:

1) Platform Settings → 2) Collections → 3) K Collections